Patient Records
Information sent to the practice
We ask friends and family of our patients to please be aware that if they send us information about one of our patients we will automatically scan that to the patient’s medical record held on our computer system. Please note that if the patient concerned has online access to their medical record held by the practice they may therefore be able to see this information.
Upton Group Practice Privacy notice – Protecting your data
The Type 1 Opt Out form referred to in our Privacy Notice – which is on the link above is here
This form means we code your records so that no information in them is released to NHS Digital. You can also use the Type 1 Opt Out form to opt back in to allowing your records to be shared with NHS Digital if you have previously Opted Out.
Patient online access to medical records
Patient Access
Patient Access is a secure Internet system whereby patients can perform on-line certain tasks that are usually carried out over the telephone or in person.
Patients can order repeat medication online. You can access your repeat prescription ordering straight away. Go to the Online Prescriptions page and click on the link to “Take me to Prescriptions online” and this will take you to the Patient Access page where you can setup your own account.
Being able to see your GP medical record online may help you to manage your medical conditions. It also means that you can access it from anywhere in the world should you require medical treatment on holiday. Our leaflet explaining access to your records is part of the application forms below.
However we do require the completed application form and evidence of identity for access to your medical records and there is an 8 to 10 week turnaround on this so that we can carry out the necessary checks at the practice. To apply for access to your own medical records, please print and complete the following form or request a copy from reception next time you are at the practice:-
To confirm your registration, wherever possible please present your driving licence as ID. If you do not have a driving licence 2 forms of documentation must be provided as evidence of identity and one of these must contain a photo.
Acceptable documents include:
- Birth Certificate
- Marriage certificate
- Medical card
- Passport
- Local authority rent card
- Paid utility bill
- Bank/building society card statement
- National insurance number card
- Payslip
- Letter from benefits Agency/Benefits book/signing on card
- Papers from the home office
Patient can also now grant Proxy Access to a friend or relative. this type of access is to be used where a parent wishes to access the records of a child or perhaps a relative or carer wishes to access the records of an elderly relative – with their agreement. The form to apply is here.
Parents applying for Proxy access for a child do not need to provide ID for the child although they do need to provide their own ID.
For all other Proxy applications people applying to be proxy for someone who is elderly or unable to access record themselves need to provide 2 forms of documentation as evidence of identity for both the patient and the proxy. One of these must contain a photo and the other their address – or a driving licence will suffice for both forms of documentation.
THE PRACTICE HAS THE RIGHT TO REMOVE ONLINE ACCESS FOR ANYONE WHO DOES NOT USE THIS REPSONSIBLY.
